Program Coordinator

RESPONSIBILITIES

• Provide administrative, coordination, logistics, and project support for CI’s CF team.
• Leads CF document management efforts by saving and organizing relevant documents to the team’s SharePoint files and responding to requests for information.
• Help update and maintain team Sharepoint sites on a regular basis.
• Work with the CF team to organize venues, travel, and other logistics for project activities such as training, workshops, and social events.
• Organizes conference calls and meetings by managing and distributing agendas, briefing background materials for meeting participants, and ensuring minutes are captured and distributed to participants.
• Track important dates and deadlines and communicate to appropriate staff.
• Help maintain, and track program and/or project workflows and monitoring systems. Conduct and compile research and report on key findings.
• Assist in writing and editing reports and proposals.
• Assist in creating PowerPoint presentations, fact sheets, programmatic highlights, and other CF-related materials utilizing data, photos, and other visual/digital mediums.
• Contributes to financial-related activities such as budget/expense monitoring, ensuring correct allocation of expenses, assist staff with expense reports, and supporting ad hoc financial reporting.
• Perform other related duties as assigned.

WORKING CONDITIONS

• Guidance on flexible work arrangements will be shared during the interview process.
• For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. CI follows CDC recommendations for COVID-19 vaccines. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

QUALIFICATIONS

• 2 to 4 years of related work experience.
• High level of proficiency in the use of Microsoft Office applications (MS Word, Excel, PowerPoint, SharePoint, Teams, etc.).
• Strong written and verbal communication skills. Solid attention to detail and proofreading skills. Strong prioritization and organization skills and focus on detail.
• Comfortable managing multiple duties and adapting to changing priorities. Resourcefulness and ability to work proactively. Well-developed and professional customer service skills.
• Courteous, tactful, and proven ability to work effectively with others. Ability to work under general supervision and take initiative to solve problems under the supervisor's direction.
• Ability to effectively communicate with individuals from a variety of disciplines, cultures, and backgrounds.
• Effectively works independently and as part of a team.
• Demonstrated resourcefulness in problem-solving and initiative to learn new skills.

Preferred

• Bachelor’s degree in a relevant field such as international development, environmental science, economics, forestry, agronomy, corporate social responsibility, etc.
• Work experience in the conservation, NGO, or advocacy arena.
• Experience utilizing storytelling and communications skills to create professional and compelling communications and marketing material.
• Keen knowledge and interest in conservation, carbon finance, and climate-related work.
• Fluency in Spanish, Portuguese, and/or French.